The most valuable resource for a company is time. Especially time loss in operational processes turns directly into cost and reduces efficiency. Although business travels are indispensable for every company, planning and management processes are still carried out manually in many places. Email traffic, phone calls, Excel sheets, collecting receipts... All of these create a much larger "invisible cost" than you think.
Time = Cash: The Office Manager's Agenda
Have you ever thought about the average time your office manager or secretary spends when an employee's business travel request comes in?
- Searching for suitable flight/hotel: 15-20 minutes (Comparison between different sites, airlines, hotels)
- Sending approval request to manager via email: 5 minutes
- Waiting for a response from the manager: Average 2-4 hours (Ticket price increases, availability ends during this process)
- Finding suitable ticket/hotel again after approval: 10-15 minutes
- Payment and ticketing: 10 minutes
- Forwarding the invoice to the relevant department or accounting: 5 minutes
In total, an average of 45-60 minutes of operational time is spent for one trip. In a company with 20 trips a month, this means 15-20 hours (almost 2-3 working days) of loss. Your office manager could have used this time much more efficiently by focusing on the company's main business.
Time Saving with Kurumsal.pro
With Kurumsal.pro, the planning and approval process of a trip drops to an average of 3 minutes. The employee creates the request from their own panel, the system automatically forwards it to the manager, approval comes instantly from the mobile device, ticketing is done automatically.
Other Risks Brought by Manual Processes
Increase in Error Rate
Name, date, route errors occur frequently in manual data entry or email communication. These errors create additional costs (penalty, burning of ticket) and operational disruptions (missing meeting).
Loss of Control and Transparency
In manual systems, it is impossible to see all company travel expenses on a single screen. Budget tracking becomes difficult, it cannot be understood which department exceeded the budget or which travels were more efficient.
Automate Your Travel Processes with Kurumsal.pro
Our system offers automation and efficiency at every stage of travel planning:
- Self-Booking Tools: Employees can make their own ticket and hotel reservations within the framework of company policies, which lightens the burden of office managers.
- Mobile Approval Mechanism: Managers instantly approve travel requests from their mobile devices, reducing waiting times to zero.
- Automatic Invoicing and Reporting: Reservations are instantly invoiced and transferred to your accounting system. You can track all expenses with detailed reports.
Frequently Asked Questions
Can we get support during the transition to automation?
Yes. The Kurumsal.pro team provides full support during the transition process of your agency and customers to the system. We make the transition smooth with training, integration processes, and technical support.
Is it suitable for small companies too?
Absolutely. Kurumsal.pro's scalable structure meets the needs of both small-scale businesses and large holdings. Companies of all sizes gain efficiency by reducing their operational burden.
Will employees have difficulty using the system?
No. Our system has a "user-friendly" interface. Employees can easily log in with their own email and password, make their reservations, and view their past travels. We offer a simple and intuitive experience.