The most confusing issue in international business trips is undoubtedly "per diem" calculations. Every country, sometimes even every city, has a different standard of living and cost. In addition, tax exemption limits determined by the state (daily amount that can be deducted from tax) also change constantly. Manual calculations made in Excel tables are prone to both wasted time and financial errors. Kurumsal.pro Per Diem Module automates all these complex formulas.
Challenges of Per Diem Calculation
There are dozens of variables to consider in a manual per diem calculation:
- Country/City Differences: The per diem for Germany is different from that of China. Even within Germany, Munich and a small town can be different.
- Duration Calculation: The duration between the start time and end time of the trip (full day, half day, quarter day) must be calculated correctly.
- Meal Deduction: If the hotel includes breakfast or if food was served on the plane, how much deduction will be made from the per diem is a matter of debate.
Automatically Updated Data
Kurumsal.pro automatically integrates the annual per diem amounts and tax exemption limits published in the Official Gazette into its system. You don't need to track anything.
How Does Kurumsal.pro Per Diem Module Work?
1. Travel Definition
The employee enters the travel dates and countries to be visited into the system. The system automatically calculates the duration based on flight times.
2. Amount Calculation
The system calculates the total entitlement based on the daily per diem amount of the country visited (e.g., 180 Euros). Automatically deducts meal deductions if any.
3. Approval and Payment
The calculated amount is submitted to the manager for approval. As soon as it is approved, it is forwarded to accounting as a payment order.
4. Tax Exemption
The system automatically calculates how much of the paid per diem is tax-exempt and creates the accounting record accordingly.
Frequently Asked Questions
Are weekends included in per diem?
If the travel covers the weekend and the personnel is there for business reasons, yes, weekend days are also included in the per diem calculation.
Is it necessary to submit an invoice?
Per diem (daily allowance) is given for food, beverage, and small expenses and does not require invoice submission. However, an invoice is required for accommodation and transportation expenses.
Can an advance payment be requested?
Yes. An advance payment up to the estimated per diem amount can be requested via the system before travel. Settlement is made with the final calculation upon return from travel.