Companies usually trust their employees, but "Trust does not prevent control." Travel expenses are one of the areas where cash flow is intense and auditing is difficult. In manual processes, company resources can be wasted due to carelessness or system vulnerabilities, even if not malicious. Those who take the refund of a cancelled ticket to their personal account, those who combine a business trip with a weekend holiday and invoice the entire cost to the company... With Kurumsal.pro's digital audit tools, it is possible to prevent these abuses and establish a transparent structure.
Invisible Leakages: Most Common Types of Abuse
In manually tracked systems, the following situations are often overlooked and impose serious costs on the company:
- Refund Manipulation: The employee buys a flexible ticket with the company credit card. Gives the invoice to accounting. Then cancels the ticket and converts the refund amount to their personal credit card or gift voucher.
- Inclusion of Personal Expenses: Including mini bar, spa, or personal meal expenses in the hotel bill and showing it as "accommodation cost".
- Friend/Family Travel: Taking a spouse or friend on a business trip and making the company pay the double room difference.
Full Control with Digital Footprint
When a central platform like Kurumsal.pro is used, all reservation, ticketing, cancellation, and refund transactions are done through the system. No transaction remains unrecorded. The system keeps a digital footprint (log) of every movement.
How Does Kurumsal.pro Prevent Abuse?
Automatic Refund Management
Refund of a ticket cancelled through the system is automatically made to the card the ticket was purchased with or the company's current account. Refund to the employee's personal account is technically blocked.
Detailed Approval Screen
Managers see not only the total amount but also the details of the expense (room type, extra services, etc.) when approving. If there is a suspicious situation (e.g., "Double Room" selection), they can reject it with a single click or request an explanation.
Time and Location Verification
Flight dates and accommodation periods are automatically compared with the employee's work schedule or leave status. Entering a business trip on a day off is prevented.
Anomaly Detection
The system analyzes past data to detect non-standard expenses. It generates warnings such as "While the average hotel expense of this department is 1,000 USD, why did this person spend 2,500 USD?".
Frequently Asked Questions
How much restriction should we put on employees?
The goal is not to restrict the employee, but to protect company resources. If you set reasonable limits (per diem) suitable for market conditions, employees will not feel the need to go outside the system anyway.
Can the system perform retroactive auditing?
Yes. All transactions and changes (log records) are stored indefinitely. You can get a retroactive "Audit Report" whenever you want and see who did what and when.
Does it work only with credit cards?
No. Kurumsal.pro can work with current accounts (open accounts) and credit cards (personal or company). The same strict audit rules apply to every payment method.