In the globalizing business world, it is now commonplace for your employees to be in London one day and in Dubai the next. However, this mobility brings a serious operational burden for Human Resources and Travel departments: "Which employee's visa expires when?", "Is there anyone whose passport is expiring?", "Which country's entry rule has changed?"
Visa Crises and Loss of Business
Imagine your Sales Director going to the airport for a critical business meeting and not being allowed on the plane because their passport has less than 6 months left. This doesn't just mean a burnt ticket, it can mean losing a multi-million dollar contract. A date overlooked in manually tracked Excel lists damages the company's reputation.
Risk Management
Visa violations can result in your employees being deported or your company being fined in that country. A digital tracking system serves not as a luxury, but as a legal shield.
Digital Profile Management with Kurumsal.pro
Kurumsal.pro's "Smart Passenger Profile" module stores your employees' travel documents in a secure digital vault and constantly audits them.
Automatic Warning System
The system automatically sends an email and SMS warning to both the employee and the relevant manager 6 months before the passport expiration date and 30 days before the visa expiration date.
Instant Check at Booking
When an employee wants to buy a ticket to London, the system checks in the background if there is a "UK Visa". If not or if it has expired, it does not allow booking and issues a warning.
GDPR and Data Security
Passport photocopies, visa labels, and identity information have the status of "Sensitive Personal Data". Circulating these documents via email is a huge risk in terms of GDPR.
On Kurumsal.pro:
- Documents are stored encrypted.
- Only authorized personnel (Role Based Access) can view them.
- Which user viewed which document and when is logged (Audit Trail).
Frequently Asked Questions
Is the system suitable for those with multiple passports?
Yes. You can define multiple passports (Special, Ordinary, Diplomatic) for one person in our system. Which passport will be used can be selected during booking.
Can we apply for a visa?
Kurumsal.pro is not a visa application center, but your partner agency handling visa procedures can track documents and update application status via the system.
How do I upload my documents?
You can easily upload passport and visa images to the system by taking photos via our mobile app or web interface. Our OCR technology reads the information automatically.