In traditional accounting processes, business travel expenses are often like a "black hole" for companies. Hundreds of emails, lost receipts, manual data entries, and month-end closing syndromes... This chaos not only wastes time but also creates an environment open to human error. However, in the digitalizing world, all these processes can be automated with e-invoice and expense management systems integration.
The Era of Paper Invoices is Over: How to Build Digital Bridges?
Flight tickets are now e-tickets, hotel bills are e-invoices. So why do we still manually enter them into the accounting program? This is one of the biggest obstacles to digitalization. Kurumsal.pro fills this gap and ensures that your travel expenses are digitized from start to finish. We offer an infrastructure fully compatible with all e-invoice integrators in Turkey and Revenue Administration (GIB) standards.
As soon as the reservation is completed, all relevant expense information (company, employee, department, project code, etc.) is automatically processed into the invoice. This invoice is created in the specified format (e.g., UBL-TR) and instantly transferred to the company's accounting or ERP system. Thus, manual data entry is eliminated, the margin of error drops to zero, and the workload of the accounting department is significantly reduced.
Speed and Accuracy in Accounting
Thanks to Kurumsal.pro integration, processes such as invoice collection, manual entry, and reconciliation during month-end closings are completed in minutes instead of days. This increases the accuracy and speed of financial reporting.
Full Automation: End Manual Operations
With Kurumsal.pro's integrated solutions, a series of automation features come into play to manage your travel expenses:
Expense Categorization
Travel expenses are automatically assigned to the correct expense items in accordance with company policies (e.g., Flight Ticket, Accommodation, Representation Expense).
ERP Integration via API
Two-way integration can be established with popular ERP and accounting software such as SAP, Logo, Netsis. Invoice information is automatically transferred to ERP, and payments can be pulled from the system.
Get Rid of Manual Expense Reports
Employees collecting receipts upon return from travel and entering them into Excel, managers checking and approving them one by one, accounting recording them again... This process means both wasted time and high operational costs. Everything is automated with Kurumsal.pro:
- Instant Invoice Creation: The invoice for every reservation is created instantly, no need to wait.
- Automatic Approval Flow: Invoices are automatically submitted for approval to the relevant department manager according to company policies and budget limits.
- Auditability: All invoices and approval processes are recorded digitally, making retrospective auditing easier.
Frequently Asked Questions
Which accounting software can you integrate with?
Thanks to its flexible API infrastructure, Kurumsal.pro can easily integrate with common ERP and accounting software in Turkey and around the world (SAP, Logo, Netsis, Oracle, Mikro, etc.). Custom integrations can also be developed if needed.
Is there an additional cost for e-invoice integration?
Standard e-invoice integration is included in the Kurumsal.pro basic package. However, additional fees may apply depending on the integrator (e-invoice portal provider) you use. You can contact our sales team for detailed information.
Does it only manage flight ticket expenses?
No. In addition to all travel expenses such as flight tickets, hotels, car rentals, transfers, you can also track and invoice per diem, representation, and entertainment expenses defined by your company through the system.