One of the most complex and time-consuming operations of a company is tracking personnel travel expenses. Employees return from trips, pull crumpled taxi receipts, meal bills, and hotel receipts from their pockets. Then they spend hours entering them into Excel, filling out forms, and submitting them to accounting. Accounting checks these receipts one by one, processes them into the system, and makes payment. This manual process both reduces employee motivation and imposes a serious operational burden on the company. Digitize this process completely with Kurumsal.pro.
Risks of Traditional Method (Manual Tracking)
- Risk of Lost Documents: If receipts are lost or erased, the company cannot deduct this expense from taxes and the cost increases.
- Incorrect Data Entry: Number errors (writing 1000 instead of 100, etc.) occur frequently in manual entries.
- Late Reporting: Since expenses are accounted for weeks later, company management cannot see the instant cash flow correctly.
Instant Expense Recording
With Kurumsal.pro, travel expense is recorded in the system and accounting "as soon as it is made". An invoice is automatically generated when a flight ticket is purchased or a hotel check-in is made. No need to fill out forms at the end of the month.
Steps of Digital Transformation
Central Invoice Management
You receive invoices for all travel services (flight, hotel, transfer) through a single service provider (Kurumsal.pro). Instead of hundreds of small receipts, you process regular and bulk invoices.
ERP/Accounting Integration
By integrating with your ERP systems such as Logo, Netsis, SAP, we ensure automatic accounting of invoices. Breakdowns based on Cost Center are made automatically.
Time Savings
Your employees focus on their work instead of filling out expense forms. Your accounting team devotes time to financial analysis instead of data entry.
Error-Free Recording
Data coming automatically from the system is 100% accurate. VAT rates, withholdings, and total amounts are processed flawlessly.
Frequently Asked Questions
Only flight and hotel? What about other expenses?
All transactions made through Kurumsal.pro (flight, hotel, transfer, car rental) are processed automatically. For external expenses (taxi, food, etc.), there is a feature to upload receipts to the system by taking photos via our mobile application.
We are e-invoice taxpayers, is the system suitable for this?
Yes. Our system is fully compatible with e-invoice standards in Turkey. Your invoices are automatically issued as e-archive or e-invoice in UBL-TR format.
How does the expense approval process work?
You can set up "Purchase Approval" before spending and "Expense Approval" after spending. Managers can approve with a single click via the mobile application.