In periods of increasing economic fluctuations, the first target in companies' "belt-tightening" policies is usually travel budgets. However, cutting business travel completely means stopping sales and business development. The solution is not to stop traveling, but to "travel smart". According to Kurumsal.pro data, it is possible to save 20%-30% annually from the budget with a properly managed travel program.
1. Make "Invisible Expenses" Visible
Many companies focus only on flight tickets and hotel bills. However, "side expenses" such as taxi receipts, airport meals, extra baggage fees, and cancellation penalties can make up 40% of the total budget.
Solution: Track where every penny goes with Kurumsal.pro's "Current Transactions" and "Reports" modules. Set spending limits on a department basis and have the system warn you when the budget is exceeded.
2. Implement Dynamic Travel Policy
The "buy the cheapest ticket" policy does not always provide savings. If the staff needs to use a taxi to catch the 06:00 am flight, that ticket is no longer cheap. Or if the staff loses half a day due to a connecting flight, the loss of labor is more expensive than the ticket difference.
Smart Rule Engine
You can define flexible rules on Kurumsal.pro: "In domestic flights, there can be a maximum of 15% difference between the cheapest ticket and the selected ticket." In this way, cost control is ensured without compromising staff comfort.
3. Establish Early Booking Culture
According to airline revenue management algorithms, ticket prices increase dramatically 14 days before the flight date. Every last-minute ticket purchased is a share stolen from the company's profit.
With the "Advanced Reporting" tools in our system, you can measure the "booking timing" performance of departments. You can detect staff or departments that constantly buy last-minute tickets and create behavior change.
4. Accelerate Approval Processes
The staff finds an affordable ticket, sends an email to the manager. The manager returns 4 hours later: "I approve". The staff enters the system, the price of that ticket has increased by 250 USD or it is sold out.
Solution: With Kurumsal.pro mobile compatible approval mechanism, managers can give approval in seconds with a notification coming to their mobile phones. Ticketing is done without getting caught in price increases.
5. Use Self-Booking
Every time you call or email the agency, the process gets longer and the operational cost increases. Give your staff the authority to make their own reservations within the rules you set. Both the staff feels more valued and the error rate decreases.
20% Savings
Decrease in average ticket cost with early booking and policy compliance.
50% Speed
Acceleration in operational processes with automatic approval flows.
100% Control
Instant tracking of all expenses and budget management.
Frequently Asked Questions
Is using the system paid?
Kurumsal.pro is a service offered to you by the travel agency you work with. It usually works with a small service fee per transaction (per ticket) or a monthly license fee. However, the savings it provides more than cover this cost.
Can staff buy expensive tickets?
No. Thanks to the "Ceiling Price" or "Lowest Price + %X" rules you set, staff can only see or select flights within the allowed price range.
How do I transfer reports to accounting?
You can download all reports in Excel or PDF format with a single click. Also, if we have API integration, data flows automatically to your accounting software (Logo, Netsis, SAP, etc.).